Workflow State Diagram
Visual representation of action workflow states and allowed transitions
Workflow States
DraftSubmittedUnder ReviewApprovedRejectedIn ProgressOn HoldCompletedVerifiedClosed
Transition Flow
DraftSubmitted
SubmittedUnder Review
Under ReviewApproved(Requires Approval)
Under ReviewRejected(Requires Approval)
ApprovedIn Progress
In ProgressOn Hold
In ProgressCompleted
On HoldIn Progress
CompletedVerified(Requires Approval)
VerifiedClosed
Workflow Rules:
- Actions start in Draft state and must be submitted for review
- Transitions to Approved, Rejected, and Verified require manager or auditor approval
- Actions can be put On Hold and resumed to In Progress
- Completed actions must be verified before closure
- Once Closed, actions cannot be reopened (create new action instead)
Workflow Transition Rules
| From State | To State | Requires Approval | Approver Roles |
|---|---|---|---|
| Draft | Submitted | No | - |
| Submitted | Under Review | No | - |
| Under Review | Approved | Yes | ManagerAdministrator |
| Under Review | Rejected | Yes | ManagerAdministrator |
| Approved | In Progress | No | - |
| In Progress | On Hold | No | - |
| In Progress | Completed | No | - |
| On Hold | In Progress | No | - |
| Completed | Verified | Yes | AuditorManager |
| Verified | Closed | No | - |